3/5/02
Volume 1 Issue 1

Adding folders for E-mail

How many E-mails do you have in your Inbox? How many have you deleted but not really in case you need to go back to them? If you do want one, how do you find the one you are looking for? Finding Old Emails you need is easy with additional, well-named folders.

E-mails are just digital letters. A single folder (Inbox') with lots of E-mail is like having one big pile of papers on your desk. Deleting them but never clearing the 'Deleted' folder is like never emptying your wastebasket. There is a better way. You can add sub-folders for different types of E-mail you want to save. Organize it in such a way that you really can find them if you need them. I get passwords E-mailed to me from newsletters sites I have logged onto, software I have downloaded, pin codes etc. I have created a folder called 'Passwords' and now all those E-mails are in the same place. I also have a folder for each of three organizations I belong to and keep correspondence from each of them in a separate folder. It makes it much easier to find things. I even have one called 'Saved' when I am not really sure what to do with it but I don't need it on the top if my desk ('Inbox').

As always there are several ways to create these folders. They are almost identical in Outlook and Outlook Express.

Mouse:
Highlight your 'Inbox', Right Click. and a menu will pop up. Left click on New Folder. A new box will open, 'Create New Folder'. There will be a space to type the name of the folder, and Inbox should be highlighted. (that means it will be a sub-folder under 'Inbox'. Type the name, Click OK and you have created you sub-folder. Do this for as many folders and sub-sub folder as you need to make you feel you can find what you need.

Mouse 2:
If you are in your 'Inbox' left click 'File' then 'New', from this list as you see you can create lots of new things.You will see the shortcut keys if you choose to remember them. For this example click 'Folder', the same window as above will appear.

Keystrokes:
Alt , 'F' then follow the underlined letters to open the items as if you were clicking them. It is different keys for Outlook and Outlook Express. Once you learn the keystrokes for your applications and you do the same thing many times it will become much faster than using the mouse.


Once the folders are created you can Drag an E-mail from your 'Inbox' into whatever folder you want. You can move items you have already deleted back and organize them (if they haven't been deleted forever).
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Bonus Tip:
If you use Outlook, You can edit an e-mail or edit the subject line to make it easier to find later. Double click an open the E-Mail, Click 'Edit' - 'Edit Message' Edit what you wish - the subject, any of the text - add notes to yourself. When you click to close the e-mail it will ask you if you want to save the changes. Click yes and
it is done. It may not show up as changed until you click another folder and come back again as the window refreshes itself.